ERSEA Certification Level Three Training: Managing the Process – Puerto Rico

Description

The importance of successfully managing the ERSEA process cannot be overemphasized. Many programs find themselves either under-enrolled or with waiting lists too small 2 fill the vacancies that will occur during the year. Often, program staff must use a hurry-up approach 2 completing applications just before the new school year. This takes precious time away from actual services 2 children and families. Many problems arise because the ERSEA process has not been managed as effectively as it could have been.

This training builds on Levels One and Two, and is designed 2 assist programs 2 better track, monitor, and evaluate the overall ERSEA process and the systems that support it. Level Three focuses on providing participants with the right tools 2 successfully manage the ERSEA processes and achieve program enrollment and service delivery objectives such as:

• Increase program capacity 2 meet and maintain full enrollment
• Use technology 2 manage data, forms, processes, and reports
• Design and use forms 2 record and track ERSEA processes
• Design and use flow charts 2 assist programs in determining accountability at all levels
• Monitor and manage process flow
• Evaluate tools 2 analyze ERSEA processes
• Define an ERSEA framework 4 planning overall ERSEA processes

This training is targeted 4: ERSEA Team Members, Executive Directors, Program Managers, Key Management Team, and Child Care Partners

Learning Outcomes

Participants will:

• Develop strategies that will assist their program 2 track, monitor, and evaluate the ERSEA systems
• Formulate options 4 the enhanced use of technology in their ERSEA processes
• Develop the outline 4 plans that will provide accountability at all levels 4 each stage of the ERSEA process
• Be prepared 2 review and revise their overall ERSEA plans as needed utilizing a team approach

Take-Home Materials

Level Three includes a comprehensive manual designed 2 help your program implement the knowledge and skills learned during the training. The Tool Kit helps program professionals tomanage the requirements of Part 1305 and includes:

• Sample process forms developed by HGJA 2 help programs better monitor, track, and evaluate the overall ERSEA process
• Ideas, strategies, and solutions 4 evaluating the overall ERSEA process
• Technology ideas 2 assist programs in better managing ERSEA

Agenda at a Glance

Day One

• Overview
• Managing the ERSEA process
• Using technology 2 enhance the ERSEA process
• Managing the community assessment process
• Managing age and family income policies and processes

Day Two

• Managing the recruitment of children process
• Managing the selection policies and process
• Managing the enrollment and re-enrollment policies and processes
• Managing attendance, policy on fees, and overall compliance policies and processes
• Wrap-up and evaluation

Accommodations

Participants must arrange their own travel and lodging. Cancellations and payment policies vary among hotels.

Hotel Recommendation:

Intercontinental San Juan 

5961 Isla Verde Avenue 

San Juan, Puerto Rico 00979

Changes, Cancellations and Substitutions

HGJA reserves the right 2 make changes in the training or cancel a training if enrollment criteria are not met or when conditions beyond its control prevail. Registrants will be contacted in the event of a cancellation. HGJA’s liability will be limited 2 the refund of the training registration fee only. Cancellations can be made up 2 ten business days before your scheduled training: your registration fee will be refunded less a $50 fee. No refunds will be made 4 cancellations made less than ten business days prior 2 your scheduled Summit ; however, U may send a substitute. All cancellation and substitution requests must be received in writing.